Emeka Ozoemena

21/04/2025

Struggling to create your first Zap on Zapier?

No worries — let’s fix that in under 5 minutes.
You already know the vibe here:
No gatekeeping. Just clear, simple steps.
⚡ How to Set Up a Zapier Automation in Less Than 5 Minutes

Step 1: Define Your Trigger + Action
Ask yourself:
“When this happens in App A, I want that to happen in App B.”
Example:
“When someone submits a form on my website (Typeform), send their details to Airtable.”

Your Trigger = Typeform
Your Action = Airtable

Step 2: Open Zapier & Hit “Create Zap”
Go to your dashboard and click the big ➕ button to get started.

Step 3: Set Up Your Trigger
Find your Trigger app (e.g. Typeform)
Choose the event (e.g. “New Form Entry”)
Connect your account
Test the trigger
Elapsed time: ~2 minutes

Step 4: Set Up Your Action
Search for your Action app (e.g. Airtable)
Choose action (e.g. “Create Record”)
Connect your account
Map the form fields to Airtable columns
Elapsed time: ~4 minutes total

Step 5: Test & Turn It On
Run a test
Click “Publish”
Boom! Your first Zap is live.

Pro Tip:
Start simple. Then scale with:
Filters (conditional logic)
Formatter (clean up your data)
Multi-step Zaps (build complete workflows)

Still stuck?

I’ve helped others build automations that save hours of manual work — and I’m just a DM away if you need a hand.

Let’s get your workflow working for you.

21/04/2025

A client recently approached me with a challenge:

He needed a system that could search for real estate properties across various U.S. cities and states and an AI-powered assistant to evaluate the investment potential of each listing — particularly focusing on unsold or off-market properties.

Previously, he handled this manually, spending hours searching and analyzing each property to determine whether it was a good fit for his investment goals. The process was time-consuming and inefficient.

So, I built a real estate automation workflow using Airtable as a property database. Here’s how it works:
Whenever a City or State is added to the Airtable base,

The system automatically fetches real estate listings in that location,

An AI Bot (powered by OpenRouter & GPT) analyzes each property based on specific investment criteria,

And in seconds, it delivers a list of 50+ qualified investment opportunities.

🕒 This process, which once took hours, now takes seconds — dramatically improving speed, accuracy, and efficiency.
Note: For this LinkedIn demo, I removed the Iterator module to limit the output to a single property and conserve operations. What you see in the video is just a fraction of what the full system can do.

✨ What automations have you recently built that save time and boost efficiency?
💬 Need help optimizing your workflows or integrating AI into your processes?
Let’s talk — DM me now.

09/04/2025

Why Notion Webhooks in Make.com Are a Game-Changer

So late last year, I worked with a client who needed a custom automation setup: whenever a specific event occurred in Notion, it had to send data directly to Monday.com via Make.com. Naturally, I searched for a Notion module in Make that could trigger the automation only when that specific event happened in Notion.

Unfortunately, at the time, Make.com didn’t support real-time triggers for Notion. The best I could do was use the “Watch” module, which required periodic polling to check for updates. While this workaround achieved the goal, it wasn’t the most efficient—it increased operation costs and added delays. The client’s original intent was to trigger the automation only when the event occurred, which would have boosted efficiency and responsiveness.

As an Automation Expert who has built workflows with a wide range of tools, I’ve been eagerly anticipating the release of Notion Webhooks in Make.com—and now, it’s finally here!

🔔 What Makes This Update So Powerful?
When the new Notion webhook module is used in Make.com, here’s what you get:

✅ Real-time updates from Notion
— Changes in Notion now trigger automation instantly, with no delay.

🔁 No polling required
— Automations react to actual events, not scheduled checks—saving time and resources.

🚀 Immediate triggers
— Fire off actions the exact moment an update occurs in Notion.

📡 Live data sync
— Keeps your data always current without manual refreshes or sync schedules.

⚡ Faster automation
— Reduces lag and leads to smoother, more responsive workflows.

🔄 Improved reliability
— Minimizes missed events and delays caused by polling-based checks.

🤖 Seamless REST API support
— Whether changes happen in Notion's UI or via its REST API, the webhook captures it all.

For anyone working with Notion + Make.com, this update is a huge leap forward in building smarter, leaner, and more efficient automations. I’ve already started implementing it in client projects—and it’s a total game-changer.

Need help setting it up or curious how this can boost your own workflow? Let’s chat!

05/04/2025

Running a small business is no small task—you’ve got to juggle sales, marketing, customer service, admin tasks, and more. That’s where automation tools like Zapier come in. Zapier connects your favorite apps, automates repetitive tasks, and frees up your time so you can focus on growth.

Below are the top 10 Zapier integrations that every small business owner should consider:

1. Gmail + Slack: Instant Notifications
Use Case: Get a Slack message every time you receive an important email.

Why it’s useful: Stay on top of key emails from clients, suppliers, or leads without checking your inbox every five minutes.

2. Google Sheets + Stripe: Payment Tracking
Use Case: Log every new Stripe payment in a Google Sheet.

Why it’s useful: Keep an up-to-date record of your transactions for accounting, reporting, or tracking growth metrics.

3. Calendly + Google Calendar: Hassle-Free Scheduling
Use Case: Add Calendly appointments automatically to your Google Calendar.

Why it’s useful: Never miss a meeting and ensure your calendar is always in sync with your availability.

4. Facebook Lead Ads + Mailchimp: Automated Lead Nurturing
Use Case: Send new Facebook leads straight to your Mailchimp list.

Why it’s useful: Instantly start nurturing new leads with welcome emails or follow-up campaigns.

5. Typeform + Trello: Organized Feedback & Tasks
Use Case: Create Trello cards from Typeform responses.

Why it’s useful: Turn customer feedback, support requests, or employee input into actionable tasks.

6. Shopify + QuickBooks Online: Simplified Accounting
Use Case: Log every Shopify sale into QuickBooks automatically.

Why it’s useful: Save hours of manual bookkeeping and reduce errors in your financial reports.

7. Instagram + Google Drive: Backup Your Content
Use Case: Save new Instagram posts to Google Drive.

Why it’s useful: Keep a backup of your social media content for marketing reuse or content audits.

8. PayPal + Slack: Sales Alerts
Use Case: Get a Slack notification every time you make a sale on PayPal.

Why it’s useful: Real-time updates keep your team motivated and aware of sales activity.

9. WordPress + Twitter: Auto Share New Blog Posts
Use Case: Share your latest WordPress blog posts on Twitter automatically.

Why it’s useful: Save time on promotion and keep your social media channels active.

10. Google Forms + Gmail: Auto-Reply to Form Submissions
Use Case: Send a custom thank-you email to everyone who submits a Google Form.

Why it’s useful: Acknowledging submissions immediately improves engagement and builds trust.

Final Thoughts
Automation is like hiring a virtual assistant that works 24/7 and never complains. These Zapier integrations can help you streamline operations, reduce manual work, and respond to customers faster—all without writing a single line of code.

Whether you're running a solo business or managing a small team, using the right Zaps can be a game-changer.

30/03/2025

How I Set Up an Automation That Automatically Extracts Meeting Transcripts from Fireflies and Sends Them to Google Docs

First, Fireflies needs to be connected to your online meeting app so it can generate notes during the meeting. This ensures that when the meeting ends, you always have access to the full transcript.

Next, you must configure your webhook URL in the Fireflies app. This allows it to capture the event of the meeting ending, retrieving both the transcript and the meeting ID automatically.

Although in this video I used Postman app to test run this automation, but you have to ensure that you configure your webhook url in the fireflies App.

After setting up the webhook, connect your Fireflies app to the webhook module in your automation platform.

Then, link your Iterator, Text Aggregator, and Google Docs modules to process and store the transcript efficiently.

Benefits of This Automation:
✅ Time-Saving: No need to manually download and store meeting transcripts.
✅ Accuracy: Eliminates the risk of losing important meeting notes.
✅ Seamless Documentation: Every meeting transcript is automatically saved in Google Docs.
✅ Increased Productivity: Team members can easily review and reference past discussions.

28/03/2025

"Are you struggling to meet deadlines and keep up with your workload? If you're still handling tasks manually when you could be automating them, it's time to streamline your workflow. These top Zapier hacks will help you save time, boost efficiency, and get more done with less effort!"

Hear are Top 5 Zapier Hacks to speed up your workflow and boost productivity:

1. Multi-Step Zaps for Complex Automation
Instead of creating multiple single-step Zaps, use multi-step Zaps to handle multiple actions in one automation. For example, when a new lead comes in from Facebook Ads, you can:
Add them to a Google Sheet

Send a welcome email via Gmail

Create a task in Trello or ClickUp

Notify your team in Slack

How to Set It Up:
Use the "Add a Step" feature in Zapier to link multiple actions together.

2. Use Webhooks for Advanced Integrations
Zapier's built-in integrations are great, but Webhooks let you connect apps that aren't natively supported. This is useful for working with custom APIs or Make.com.

Example Use Case:
Send data from a form submission to your CRM via a webhook.

Trigger an automation when a payment is received from an unsupported payment gateway.

How to Set It Up:
Use the Webhook Trigger in Zapier to receive or send data between apps.

3. Filter and Formatter for Smarter Automation
Instead of running every Zap, Filters and Formatters help process only the relevant data.

Example Use Case:
Only send leads to your CRM if their email contains a business domain (e.g., not .com).

Format phone numbers into a consistent international format.

How to Set It Up:
Use the Filter by Zapier step to set conditions.

Use the Formatter by Zapier step to clean and modify data.

4. Delay Action to Schedule Workflows
Not all actions need to happen immediately! Use the Delay function to time your automations strategically.

Example Use Case:
Delay sending a follow-up email for 24 hours after a lead submits a form.

Schedule an SMS reminder 1 hour before an appointment.

How to Set It Up:
Use the "Delay by Zapier" step to pause actions for minutes, hours, or days.

5. Paths to Create Conditional Workflows
Paths let you create "If This, Then That" logic inside your Zaps.

Example Use Case:
If a lead selects "Enterprise Plan," send their details to the Sales team.

If they select "Basic Plan," send an automated onboarding email instead.

How to Set It Up:
Use the "Paths by Zapier" feature to create different outcomes based on conditions.

💡 Bonus Hack: Zapier Transfer lets you move bulk data between apps without needing a Zap trigger! Perfect for migrating data to a new CRM or updating large databases.

If you need help automating your workflows and boost productivity kindly send me a dm…

23/03/2025

And talking about Webhooks…..

Webhooks are a powerful way to connect apps that don’t have direct integrations with Make.com or Zapier. They allow real-time communication between applications by sending and receiving data between them.

🔹 What Are Webhooks?
A webhook is a URL that listens for data from one app and sends it to another automatically.

📌 Think of it like this:
Without webhooks: You refresh a page manually to check for new data.

With webhooks: The page refreshes itself automatically whenever there’s new data.

✅ This means webhooks can trigger automations instantly, instead of waiting for scheduled checks (like every 5 minutes in Zapier or Make.com).

🔹 How Webhooks Work in Automation?

1️⃣ An event happens in App A (e.g., a new order in a system).

2️⃣ App A sends data to a webhook URL (configured in Make.com
or Zapier).
3️⃣ Make.com/Zapier receives the data and processes it.

4️⃣ App B gets updated automatically (e.g., adding the order to
Google Sheets or Airtable).

📌 Example:

Let’s say your CRM doesn’t integrate with Make.com, but it supports webhooks. You can:

✔ Set up a webhook in Make.com.

✔ Copy the webhook URL and add it to the CRM’s webhook
settings.

✔ Whenever a new lead is added, the webhook instantly sends the
data to Make.com.

✔ Make.com processes the data and adds it to Google Sheets,
Airtable, or any other app.

.com ’s

From tasks and workflows to apps and systems, Make is where you create and automate at the speed of your ideas.

17/03/2025

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17/03/2025

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02/03/2025

Yes. Use Zapier or Make to Automate your workflows

25/02/2025

18/02/2025

Here are five key advantages of using Automation in your Workflows:

1. Increased Efficiency – Automation reduces manual tasks, speeding up processes and minimizing delays. This allows teams to focus on higher-value work instead of repetitive tasks.

2. Reduced Errors – Human errors, such as data entry mistakes or missed steps, are minimized when workflows are automated, ensuring more consistent and accurate results.

3. Cost Savings – By reducing the need for manual labor, automation helps lower operational costs, whether through reduced staffing needs, lower resource wastage, or fewer costly mistakes.

4. Improved Scalability – Automated workflows can handle larger workloads without requiring additional effort, making it easier to scale operations as your business grows.

5. Better Compliance & Tracking – Automation ensures that processes follow standardized rules and logs every action, making it easier to maintain compliance and track progress for audits or analysis.