24/10/2025
🔴 Hot Topic. When Deleting Pitches Gets Complicated
Because sometimes, it’s not black and white.
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1️⃣ If the Client Ordered It
Let’s be real — if your client directly instructed you to delete unsolicited VA pitches, then your job is to follow the order. That’s part of respecting business boundaries.
BUT — and this is important — how you execute that order defines your professionalism.
💡 Proper way to handle it:
“Understood, [Client]. To confirm, I’ll create a filter or folder for VA applications or pitches and have them auto-delete after 30 days — unless you change your mind? Or I'll delete it straight away?"
That’s transparency + accountability.
You didn’t blindly delete — you documented, confirmed, and implemented.
🧠 The takeaway:
🟢 If it’s part of your SOP, it’s not unethical — it’s organized.
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2️⃣ If You Delete Without Being Told To
This is where many go wrong. When VAs take it upon themselves to “clean” and delete, intent doesn’t justify the action.
Here’s why:
You might think you’re helping — but you’re also taking away your client’s right to decide.
You’re managing their business, not owning it.
✅ If unsure, flag it — don’t delete.
“I received a few VA applications — do you want me to filter them out, or would you like to review before I remove them or delete right away?”
🟢 That 10-second courtesy message = pure professionalism.
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3️⃣ If Cold Pitches Are Spammy or Low-Quality
Let’s not act like all senders are innocent. Some VAs spam 100 clients a day with the same “Hi, I’m willing to work, hire me please po 🥺” message.
🚫 That’s not outreach — that’s digital begging.
Clients and their VAs get flooded with this daily, which explains why some start deleting out of exhaustion.
🧠 What to learn here:
• Spamming ruins your reputation, not builds it.
• It trains clients (and their VAs) to automatically ignore anyone reaching out.
• The problem isn’t that cold pitching doesn’t work — it’s that lazy cold pitching doesn’t.
💡 If you’re a sender:
Personalize your pitch. Do research. Know who you’re emailing. Make it look like a proposal, not a plea.
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4️⃣ If You’re a Genuine VA Pitching Without Knowing They Already Have a VA
This is the gray zone where emotions run high.
These VAs mean well — they just didn’t know.
So when they find out their emails were deleted, they feel invalidated.
But let’s look at it from all angles:
🤝 The Reality:
• The VA managing the inbox is doing their job.
• The sender is just trying to find work.
• The client doesn’t owe a reply — and the sender doesn’t deserve to be mocked either.
🧠 The Mindset Shift:
Not every pitch will land.
Not every client will see your effort.
But every attempt is still practice.
If your message gets deleted, don’t take it personally — take it as data. Maybe your pitch wasn’t strong enough, your targeting was off, or your timing was wrong.
💬 “Try again smarter, not louder.”
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5️⃣ For All VAs — Whether You’re the Inbox Manager or the Pitch Sender
Let’s zoom out for a moment.
The VA industry is growing — and so are the standards.
If we keep turning professional boundaries into ego wars, clients will stop trusting VAs altogether.
So here’s what maturity looks like:
• If you manage the inbox → act with ethics.
• If you send pitches → act with respect.
• If you’re the client → set clear SOPs and expectations.
That’s the triangle of trust.
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Ante Tracey’s Final Note:
“You can’t call yourself a professional if you can’t see both sides.Deleting isn’t always wrong. Sending isn’t always right. But how you handle both — that’s what separates the skilled from the reckless.”
