30/10/2025
Our client, a leading Chemical Manufacturing company based in Durban, is looking to fill the position of Creditors Clerk.
Key Responsibilities:
Invoices:
Stamp date when received
Check that each invoice has a signed delivery note
Check the necessary approvals
Attach the purchase orders
Check if stock item and check and attach the correct GRV
Attach all the documents and send them through to the relevant mangers for approval
The above process takes a up to a week to complete and happens on a monthly basis
Fixed Costs signed off by relevant managers within one week
Stock signed off by Procurement & Logistics Executive within one week
Discrepancies:
Follow up on all price & quantity queries
Credits- follow up on old credits with suppliers
PODs- contact the supplier and the person who received the delivery to request the documents and the delay
The above process must be resolved within one month
Reconciliations:
Capture invoices on the computerised creditors system within three days. COD and once-off payments to be captured and paid within the month of them being received
Check creditors statements for any missing documents, request them, go through the matching process and get them authorised within three days
Do a recon to balance amount on SAGE and the age analysis against the statement
Contact supplier for any queries on statements before the 25th of the month
Create payment docs on sage and the load payments on standard bank two days before payment is due
Accruals:
Call suppliers to get the statements and invoices - Fixed costs
Check GL codes on system and allocate the to the invoices
Call suppliers to get the statements and invoices , get the allocation from Hod ,process the invoices , if unable to process on system, then compile a spreadsheet with figures in order to meet deadline - Transport within two days
Compile a spreadsheet with these figures
Filing:
File all documents upon completion for COD payments and by the 3rd day of the new month for month end payments
Stock Counts:
Perform the duty of auditor at quarterly stock counts
Qualifications and Experience:
Grade 12 Senior Certificate
Minimum of 2 years’ experience in a similar position
If you are interested in applying for this role, please send a detailed copy of your CV to [email protected]
