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Hart and Herb, Surfers Paradise (2025)

22/07/2025

How I got a busy naturopath’s inbox from 742 emails… to just 19 😇

If your inbox feels neverending, swipe through to see exactly how I simplified ‘s overflowing inbox ~ and how you can start clearing yours too!

Want 3 super simple email tips you can implement right now to save you HOURS each week? 💌 Comment EMAIL and I’ll DM them to you

PS. I’m curious… how many emails are in your inbox right now? Be honest!!
 Mine’s sitting at 22 which is honestly pretty good for me 😂

| Australian virtual assistant services for naturopaths and nutritionists

16/07/2025

You need more clients to grow your clinic... But you need more time to see more clients 😅 Here’s how to break the cycle

Most practitioners wait until they’re “booked out” to even think about outsourcing

But support isn’t just for when you’re drowning!
 It’s actually what helps you CREATE the space to grow sustainably

So, start small.. 🌿 1 task 🌿 1 hour a week 🌿 Something that’s sitting on your to do list, but never gets done

Then use that freed-up hour to do something that moves your business forward ~ whether that’s seeing a client, planning your next offering, or simply resting so you’re not running on empty

Once that first hour feels full again, Add another. 
Rinse & repeat baby!

This is how I help my clients grow ~ without tipping into burnout & waiting until they’re frantic..

Start building that VA relationship BEFORE you’re booked out, so when things get busy you’ve already got someone who gets your clinic

✨ If you’re not sure what that first task could be, comment UNSTUCK below and I’ll send you;
~ a list of 30 simple tasks you can easily hand off to a VA
~ with minimal/no training needed
~ perfect for getting started without the overwhelm!

| Australian virtual assistant services for naturopaths and nutritionists

03/07/2025

I just helped a naturopath save 8 hours a week ~ using 3 features in Simple Clinic she didn’t even know were there 🫣

If you’re in and out of your software all day but still stuck doing repetitive admin... these might help you too.

🌿 Swipe through for 3 simple tools I always set up for clients ~ they’re easy to miss, but they make a huge difference!

& if you’re wondering what else you might be underusing... comment AUDIT below and I’ll send you my free systems audit guide to help you spot what’s working (and what’s not) 🤍

| Australian virtual assistant services for naturopaths and nutritionists

26/06/2025

The 5 minute systems check that could save you hours.. yes, hours 🤯

Sometimes all it takes is a few minutes to identify what’s slowing you down ~ to be able to start creating space again!

My free DIY Systems Audit helps you quickly identify where clunky systems or unclear processes might be costing you extra time, energy, and money each week

✨ No more chasing overdue invoices
✨ No more Friday admin catch ups
✨ No more bookings or calendar clashes
✨ No losing clients to confusing or inconsistent processes
✨ Clearer, easier client communication

It’s a simple starting point that could quite literally shift your whole week!

Want the free checklist? Comment AUDIT and I’ll send it straight to your inbox 🫶🏽

| holistic virtual assistant services for wellness professionals

24/06/2025

Here’s the thing about running a holistic practice that no one tells you…
�
It’s not just about seeing clients 😅

It’s emails, reschedules, forms, follow ups, systems, tech, content, and SO many behind the scenes tasks that take up your time & energy..

Luckily this is the kind of work I LOVE supporting practitioners with!

I work alongside wellness practitioners (like you) to take care of the tasks that often fall to the bottom of your list ~ so you can focus on what lights you up ✨

Here’s what that can look like:
🌿 Managing your inbox so clients feel seen, questions get answered, and results (like pathology) get saved in the right place�
🌿 Staying on top of your bookings, reschedules, and client follow ups�
🌿 Setting up or refining your systems (my personal fav is ) to save you literal hours each week�
🌿 Turning your ideas into ebooks or digital resources that educate, connect, and add value�
🌿 Writing and scheduling email newsletters that nurture, educate, and keep you top of mind �
🌿 & so much more!

So if you’re ready to feel more organised, more supported, and less behind…

Send me a message, or comment SUPPORT and I’ll reach out for a no pressure chat 🤍

17/06/2025

Hey, I’m Sarah Hartford ~ the ‘Hart’ behind Hart and Herb. I’m so glad you’re here! 🫶🏽

Hart and Herb grew from my passion for holistic health and my desire to create something meaningful. With a Diploma of Health Science (Naturopathy) and years of experience as a virtual assistant, I wanted to bring calm, purpose, & intention to the chaos of running a business.

Now, I help wellness practitioners move through the highs and lows of running a business with steady, intentional support.

Whether it’s simplifying your admin, building systems that flow, or keeping your client comms running smoothly, I’m here to make your business feel more aligned and less overwhelming

If you’re curious about how I can help, or what sets me apart from other VAs, take a look at my other pinned posts. You can also explore the “Love letters” highlight for some kind words from my clients 🥰

& if you’re ready for thoughtful, holistic support ~ I’d love to hear from you 💗

05/06/2025

You’re doing so much...so why does it still feel like you’re barely keeping up? 🥲

If you’ve been wondering whether it might be time to hire a VA, this post is for you!

We see this all the time:
🌿 Booked-out calendars, but admin piling up
🌿 Big dreams (like launching a program or ebook) that keep getting pushed down the list
🌿 A practice that looks successful on the outside, but feels exhausting behind the scenes

The truth is, the overwhelm you’re feeling isn’t a red flag, it’s a sign you’re growing (yay) & that it might be time for some extra support in your practice

That’s where we come in (yes, hello 👋🏼)!

We help wellness practitioners like you clean up the backend, create breathing room, & finally get support without needing hours to train someone from scratch

✨ Want your business to feel lighter again?
 Send us a messing and let’s chat about how we can support you

27/05/2025

The invisible thing sabotaging your practice growth…

It’s something we see ALL the time when working with practitioners

It’s not that you’re not qualified enough.
It’s not that your rates are too high.�
It’s not even that you’re ideal client is hiding ~ they’re out there (I promise)

It’s that the behind the scenes of your business is still messy! 😅

You’re doing things manually that could easily be streamlined….
🌿 Rewriting the same emails again & again�
🌿 Keeping client details across apps, notes, and your own memory�
🌿 Telling yourself “I’ll fix this soon” but never quite getting to it
🌿 While secretly wondering if you're the only one who feels this overwhelmed

(Psssst, you're not)

Most practitioners who come to us say some version of:
“I know I could have better systems, I just don’t know where to start!”

That’s exactly why we created our FREE Systems Audit Checklist 😇

It’s a simple tool to help you spot where your time & energy are leaking behind the scenes ~ and where to begin making things feel easier!

Comment “CHECKLIST” and we’ll send it straight to your inbox

Because the way you run your practice should support YOU, too 🫶🏽

22/05/2025

This kind review came from the beautiful ~ we’ve been working together for over 3 years now 🥹🤍

In that time, I’ve watched her business grow, evolve, & thrive ~ and the support I offer has grown right alongside it. What we focus on has shifted as her needs have, from streamlining systems & invoicing support, to helping with socials, creative input and behind-the-scenes processes (& everything in between!).

That’s the thing about long-term, thoughtful support.. it’s not just about ticking tasks off a list. It’s about being that go-to person who understands your business inside-out and adapts as things change, so you’re always supported in the way that actually helps 🥰

Thank you for trusting me with your business Juzzy. Here's to the next 3 years 💖

18/02/2025

Are you spending more time on admin than with your clients? Do you feel overwhelmed by the daily tasks of running your practice? Outdated systems might be the issue. Have you looked at your systems and how your running your practice lately? Ensuring you have the right programs, systems and automations can be crucial for the client experience.

🌿 Lost time = lost revenue: Manual processes, clunky software, and disorganised files drain your valuable time. Imagine how much more you could achieve with streamlined systems. Automation can free you up to focus on what matters most: your clients.

🌿 Frustrated clients = lost business: Slow responses, booking errors, and a lack of clear communication can leave clients feeling frustrated and undervalued. A smooth, efficient client journey, powered by effective systems, fosters trust and loyalty.

🌿 Missed opportunities: Are you capturing all potential leads? Are you nurturing your existing clients effectively? Outdated systems can hinder your marketing efforts and prevent you from building strong client relationships.

🌿 Stress & burnout: Constantly juggling multiple platforms, chasing paperwork, and dealing with technical glitches leads to stress and burnout. Modern systems can simplify your workload.

If you think its time for an upgrade, consider these key areas:
🌿 Appointment scheduling: Implement an online booking system for easy appointment management and automated reminders.

🌿 Client communication: Use email marketing and CRM software to nurture leads, share valuable content, and stay connected with clients.

🌿 Practice management: Invest in software that streamlines invoicing, client records, and other administrative tasks.

🌿 Client onboarding: Create a structured onboarding process to ensure a positive first impression and set clear expectations.

Investing in efficient systems is an investment in your practice's future, saving you time and money.

If you are wanting more information about streamlining your processors, schedule a discovery call to discuss how I can help you optimise your systems.

11/02/2025

As a health professional, you’re juggling so many important tasks, whether it’s seeing clients, managing appointments, keeping up with admin, or staying active on social media. It’s easy to feel like there’s never enough time in the day, and if you’re constantly wearing all the hats, burnout can sneak up on you fast 😅

It doesn’t have to be this way! By streamlining your processes and letting go of some of the time-consuming tasks, you can free up your energy to focus on what truly matters, helping your clients and growing your business!

It’s all about working smarter, not harder, and finding systems that work for you, so you can continue doing what you’re passionate about without the overwhelm.

Here are four simple tips to help you save time and focus on what matters most ~ your clients:

🌞 Automate bookings & reminders
🌞 Batch content creation
🌞 Outsource time-consuming tasks
🌞 Use email templates

Implement these strategies to reduce stress and stay organised 😇

05/02/2025

Phone calls with me can look a little like this sometimes 🤭

Running a business doesn’t always mean a nice workspace and a perfectly planned day… Actually, before my daughter started daycare most of my workdays consisted of working from the loungeroom floor 🤪

Trying to manage a business & motherhood means making it work however you can ~ whether that’s managing client emails with a toddler climbing on you, or squeezing in admin between daycare drop offs.. I know so many of you are in the same boat, trying to balance it all while running a business you love.

So just wanted to send you a reminder that you don’t have to do everything alone 🤍

Hart and Herb

22/07/2025

16/07/2025

03/07/2025

26/06/2025

24/06/2025

17/06/2025

05/06/2025

27/05/2025

22/05/2025

18/02/2025

11/02/2025

05/02/2025

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Monday	9am - 5pm
Tuesday	9am - 5pm
Wednesday	9am - 5pm
Thursday	9am - 5pm
Friday	9am - 5pm