17/09/2025
How To Apply For A Job Using An Email
1. You need to have an email address. You can go online and create an email address for free from some of the following email service providers: Gmail, Yahoo, Zoho etc.
2. Getting your required documents ready for attaching: When applying for a job, it is always advisable to send your copies of CV, cover letter or application letter in PDF format. After typing your cover letter and CV convert them into PDF using Microsoft Word export functionality.
Depending on the requirements of the job you are applying for, the below would usually be a list of documents to attach when applying: cover letter/application letter, CV/resume, ID copy, academic certificates, references. Always clearly name your documents e.g Curriculum Vitae-Peo Moepi, Cover Letter-Peo Moepi etc.
3. How To Apply: You need a correct email address of the company you are applying to.
Steps on how to apply using Gmail:
There is an icon on the top left corner labeled "Compose", click on it and a new message box will appear. On the message box there will be 3 fields which allow you to type.
The first field is labeled "To" and this is where you type the email address of the company you are applying to. Always check if you have input the correct recipient email address.
The second field is written "Subject" this is where you write the purpose of your email. Specify what you are applying for. Example: APPLICATION FOR A JOB AS A TELLER or JOB APPLICATION: TELLER POSITION.
The third field is the body of the email. Here you can kindly greet the receiver and let them know you have attached your documents. Always use correct grammar, check for typing errors, be formal and polite.
Example:
Good day,
I hope this email finds you in good health. Please find attached documents in response to your advertised post for Assistant Manager. I hope to hear from you at your earliest convenience.
Kind Regards
Peo Moepi
Attaching documents: Make sure all your required documents are stored in one folder on the computer you are using or external device (smartphone, USB, hard drive). At the bottom of the new message box there is an icon that looks like a paper clip, click on it. This will open folders. Navigate to the folder in which your application documents are stored.
Select all documents you need to attach for the job application. Press Ctrl on the keyboard and do a single click on each document. After all the documents have been selected, click "open" to attach them to your email.
Before you send your email:
Check if the recipient email address is correct. Check if you have attached all the required documents. Check for spelling and typing errors. Then click send.