19/08/2021
Cyprus Production Service - CPS, is seeking an experienced, responsible, and energetic Executive Assistant to perform a variety of administrative tasks for the company. The Executive Assistant’s responsibilities include managing calendars, making travel arrangements, preparing reports, filing and organizing documents, recording meeting minutes.
To be successful in this role, you should be driven, aggressive, able to take criticism, and impeccably organized. You are a gatekeeper and as such must maintain the standards set. Being proactive and able to think ahead will be key to success with this position. While you will receive some training you will be expected to know and understand the Executive Assistant Role and be able to begin the job immediately in a confident manner.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support.
Responsibilities:
Act as the point of contact among executives, employees, clients and other external partners
Manage information flow in a timely and accurate manner
Manage calendars and set up meetings
Roll calls and maintains the call sheet to ensure all calls are made and returned.
Make travel and accommodation arrangements
Format information for internal and external communication – memos, emails,
presentations, reports
Take minutes during meetings
Screen and direct phone calls and distribute correspondence
Using various software, including word processing, spreadsheets, databases, and
presentation software
Reading and analyzing incoming memos, submissions, and distributing them as needed
Requirements:
Work experience as an Executive Assistant, Personal Assistant, or similar role
Excellent MS Office knowledge
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)
Excellent verbal and written communications skills
Discretion and confidentiality
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
High School degree
PA diploma or certification is a plus
About High Octane Pictures: