11/08/2025
*CLASSIFICATION OF SCHOOL RECORDS*
The school keeps many records which could be classified into two:
1) Statutory Records
2) Non-Statutory Records.
*Statutory Records*
These are records prescribed by the education law/edict. They are records, which must be kept in all schools in the education system. Statutory records are therefore mandatory and each school is expected to present them on demand to constituted authorities.
*Non-Statutory Records*
Are records considered useful by the school for Internal consumption. They are not mandatory but voluntarily kept by the school, because of their functional value. It is not legally binding that a school must keep them but it is used for the day to day running of the school.
*The Statutory Records*:
1) *The Class Attendance Register*
The register is a book in which the presence and absence of pupils/students in the school is recorded on daily basis.
2) *The Dairy (Teacher's Record of Work)*
Used for recording what has been done at the end of the week and what is recorded is actually what the teacher has completed. It is a weekly assignment.
3) *The Admission Register*
This record is been kept by the head of school. It contains details of every child admitted by the school.
4) *The Log Book*
This is a confidential record, which is kept by the principal or school head. No unauthorized person has access to it. The log book is the most secret book taking care of the teachers and students and what they have been doing.
The log book is used in recording events like absence from duty by any staff member including the head and visits to school by important personnel. Since the log book contains vital and confidential information or records, it must be well preserved. When properly kept, the log book serves as a historical record.
5) *Staff Records*
This record contains staff details such as name of staff, s*x age, permanent address, qualifications with dates obtained, area of specialization, date of resumption of duty, marital status, number of children, present salary, promotion tabulated in years, date of resignation from school, salary on leaving, reasons for leaving, last pay certificate (LPC), state of origin, local government area of origin and home town.
6) *Corporal Punishment Book*
Corporal punishment refers to punishment by whipping, beating or inflicting physical injury on the body of the child. This is to protect pupils/students from unnecessary or unreasonable punishment by teachers. The book also protects teachers from being unjustly criticized by parents, education authorities and general public.
7) *Financial Records*
These include cash book, receipt booklet, account book, account ledger, invoices and receipts for payment.
8) *Official Correspondence File*
This must be kept by the school head for security purposes. All official letters received must be file accordingly, and photocopy with acknowledge copy of letters sent out must be filed.
9) *Student Academic Records (Continuous Assessment Records)*
This an essential conventional records that must be kept for every class in the school. The record contains information on performance in class tests, assignments, terminal and annual promotion examination.
10) *The Time Table (Master Time Table)*
It regulates the school heartbeat. It is also an invaluable piece of paper in which subjects taught in the school and each class is documented, break period and when the day's work is to end. Also, it shows the time and the lessons for each day of the week and the teachers to teach those subjects.
11) *Examination Records*
These records contain all examination taken by the students both external and internal examination.
12) *The School Budget Book*
This is not available in most schools because of obvious reasons. Schools hardly budget, so why keep a budget register? The budget states estimated income and proposed expenditure.
A school that fails to make a budget, lacks financial control.iamtmat mothers love 💕
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