06/04/2022
BENEFITS OF AUTOMATION FOR YOUR BUSINESS CONT'D
Today I'll continue from where I stopped
Automations help businesses save time on repetitive and time-consuming tasks. Let’s take a look at this benefit — and others — in more detail.
1. Save time
Automating business processes saves time. It streamlines repetitive tasks, performing work in a fraction of the time it’d take a person to do. In fact, business leaders believe automated processes could save roughly 360 hours every year.
Not only can it streamline repetitive tasks, but it also reduces the risk of human error. This means you don’t have to spend time rectifying as many problems.
Now, let’s take a look at an example of email automation in action.
Parvenu helps retailers and nonprofits manage their fundraising processes. Using over 150 monday.com automations, the company streamlined its email follow-up process. How? By automatically adding contacts to email campaigns.
Here’s how it works:
When a new lead is added to the system, they’re assigned to a particular status. When they’re given ‘referral’ status, it triggers automation.
The contact is then automatically added to an email campaign for follow-up emails, streamlining the entire email follow-up process. No one has to manually add the contact to the campaign or send the emails. It’s all taken care of by the software.
Although automation can save you time, this only applies if you use the right automatons for the right processes.
If you don’t, you could end up causing more trouble in your workflow that requires additional time to resolve, which defeats the point of using automation in the first place.
So make sure that you identify the right processes for automation and that you set them up correctly.
2. Improve resource management
A manual process requires more resources. But with automations in place, your processes are shorter. You don’t need all the bells and whistles — like time, money, and materials — to get things done.
Research shows that 59% of businesses saw their costs reduced by more than 10% when they automated repetitive tasks.
Let’s take a look at approval processes as an example. In this scenario, we’re using employee capacity as your resource.
In any company, certain processes need to be signed off before they’re rolled out to the team. This can require a lot of resources, including time spent on emails and phone calls, as well as reviewing messy documents and spreadsheets.
To make things easier, you can simplify the entire approval process with automation — and use fewer resources in the process.
monday.com's project request & approvals template
Instead of having a long email chain with a hefty chunk of communication, you automate the process to move from one person’s to-do list to another whenever the first person has completed their task.
This allows everyone involved to play their part without having to spend so much time on back-and-forth communication.
As a result, your employees’ capacity for other work increases, meaning you’ve got a better distribution of your resources.
3. Increase productivity
78% of business leaders say that automating tasks results in increased productivity.
Why?
Because if you’re spending less time managing your business processes, you’ve got more time to focus on other tasks. As a result, productivity levels increase in other areas of your business.
Graph from WorkMarket outlining what employees and business leaders think about automation
(Image Source)
Think about project management, for example.
When processes are automated throughout a project, the entire project management process becomes more efficient and less time-consuming. This means team members spend less time on the operational side of the project and more time focusing on getting tasks done.
Simply put, automation frees up time for you to be productive in other areas.
texts and images are copied from Monday.com/blog
Watch out for other benefits in my next post.
You can ask your questions in the comments section.
