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Virtual Coastie - Tradie Admin Support

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Virtual Coastie - Tradie Admin Support

Message today to see how we make it easier for tradies like you! Just pay for the hours you need.

Helping you master Fergus Job Management and handle admin, so you can focus on what you do best. 🦺

With Virtual Coastie in your corner, get your evenings back and keep the cash flowing. Let Virtual Coastie give you back your precious time by doing the stuff you are too busy to do or just can't stand.

👍 Entering supplier invoices
👍 Customer invoicing
👍 Debt Collecting
👍 Payroll
👍 Bank Recon

ciliations
👍 Scheduling Jobs
👍 Calling customers back
👍 Following up on quotes
👍 Reconciling supplier statements
👍 Health & Safety Systems & Documentation

Do you have a long list of one-day when projects, that you never seem to get to? I can help with your one-off projects too.

👍 Fix your Customer statements
👍 Update your Training Register
👍 Book in staff training
👍 Staff Christmas Party

Taking on new staff can be really time-consuming and expensive but outsourcing your business support needs can be a lot more cost-effective as you don't have to worry about the overheads like annual leave, sick pay, or even the computer. Focus on working on your business and growing it into the business you want it to be! Flick me a message, call +64 21 58 52 57, or email [email protected] to arrange a free no-obligation 30-minute chat.

15/12/2025

𝗧𝗵𝗲 𝗝𝘂𝗴𝗴𝗹𝗶𝗻𝗴 𝗔𝗰𝘁: 𝗛𝗼𝘄 𝗗𝗼 𝗬𝗼𝘂 𝗕𝗮𝗹𝗮𝗻𝗰𝗲 𝗜𝘁 𝗔𝗹𝗹? 🤹‍♂️🔧

As a tradie business owner, you're constantly juggling tools, schedules, invoicing, and managing your team. It’s no easy feat to balance it all—and sometimes it feels like there’s just not enough time in the day.

At 𝗩𝗶𝗿𝘁𝘂𝗮𝗹 𝗖𝗼𝗮𝘀𝘁𝗶𝗲, we understand the struggle and are here to help you streamline your business operations. Whether it’s managing your job software, handling admin tasks, or keeping on top of invoices, we’ve got your back.

👉 R𝗲𝗮𝗱𝘆 𝘁𝗼 𝗹𝗶𝗴𝗵𝘁𝗲𝗻 𝘁𝗵𝗲 𝗹𝗼𝗮𝗱? 𝗕𝗼𝗼𝗸 𝗮 𝗰𝗮𝗹𝗹 𝘄𝗶𝘁𝗵 𝘂𝘀 𝘁𝗼𝗱𝗮𝘆 𝗮𝗻𝗱 𝘀𝘁𝗮𝗿𝘁 𝗳𝗶𝗻𝗱𝗶𝗻𝗴 𝘆𝗼𝘂𝗿 𝗯𝗮𝗹𝗮𝗻𝗰𝗲!

14/12/2025

𝗨𝗻𝗱𝗲𝗿𝘀𝘁𝗮𝗻𝗱𝗶𝗻𝗴 𝗠𝗮𝗿𝗸𝘂𝗽 𝘃𝘀. 𝗠𝗮𝗿𝗴𝗶𝗻: 𝗞𝗲𝘆 𝘁𝗼 𝗣𝗿𝗼𝗳𝗶𝘁𝗮𝗯𝗹𝗲 𝗤𝘂𝗼𝘁𝗶𝗻𝗴

Grasping the difference between markup and margin is essential for accurate quoting and profitability in the trades industry. Our latest blog post breaks it down simply and shows how tools like Fergus can help you manage costs and boost profits. Check it out now!

10/12/2025

𝗧𝗵𝗮𝗻𝗸 𝘆𝗼𝘂 𝗳𝗼𝗿 𝘁𝗵𝗲 𝗸𝗶𝗻𝗱 𝘄𝗼𝗿𝗱𝘀, 𝗔𝗻𝗱𝘆!

While we're sad to see Planet Electrical go, it's for the best reason—they've grown to the point where they now have the ability to hire someone full-time to support their business! 🌟

We’ve loved being part of your journey and helping you get to this point. Your success is our success, and we're excited to see what’s next for Planet Electrical!

𝗪𝗲’𝗹𝗹 𝗯𝗲 𝗰𝗵𝗲𝗲𝗿𝗶𝗻𝗴 𝘆𝗼𝘂 𝗼𝗻 𝗲𝘃𝗲𝗿𝘆 𝘀𝘁𝗲𝗽 𝗼𝗳 𝘁𝗵𝗲 𝘄𝗮𝘆 𝗶𝗻 𝟮𝟬𝟮𝟱! 🎉

09/12/2025

Feel unmotivated? You still need to invoice today — systems help with that.

08/12/2025

Feeling overwhelmed with admin tasks? 😫

It's time to reclaim your time and focus on what you do best!

Download our FREE guide '100 Tasks to Outsource to a Tradie VA' and discover how you can streamline your business. 📈🔧

Click the link in our bio to get started! 🔗

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07/12/2025

Say farewell to paperwork chaos and hello to on-site triumph!

Get ready to roll up your sleeves and dive into hands-on work! 💼➡️🏗️

Ready to ease your workload? Let our virtual assistants handle supplier payments, payroll, and timesheet checks, while you focus on growing your business! 💼💰

04/12/2025

𝗬𝗼𝘂𝗿 𝗻𝘂𝗺𝗯𝗲𝗿𝘀 𝘀𝗵𝗼𝘂𝗹𝗱𝗻’𝘁 𝘀𝘂𝗿𝗽𝗿𝗶𝘀𝗲 𝘆𝗼𝘂 — 𝘁𝗵𝗲𝘆 𝘀𝗵𝗼𝘂𝗹𝗱 𝗴𝘂𝗶𝗱𝗲 𝘆𝗼𝘂.
If your stomach drops every time you open Xero, that’s not “just business”…
that’s a sign your bookkeeping isn’t giving you the clarity you need.

You should always know:
✔️ how much cash you actually have
✔️ what’s coming in
✔️ what’s going out
✔️ which jobs made money
✔️ which ones didn’t
✔️ your real weekly breakeven
✔️ whether you’re on track to hit goals

No more guessing. No more hoping. No more avoiding the numbers until tax time.

Good bookkeeping turns your numbers into a roadmap — one that helps you grow, price properly, hire confidently, and plan smarter.

This Global Bookkeeping Week, take control instead of being surprised by your financials.

If you want your numbers to guide your decisions — not scare you — DM “CLARITY” and I’ll show you the first step to getting back in control.

02/12/2025

Send the quote. Make the call. Book the help. That’s how you win more work.

02/12/2025

𝗕𝗲𝗵𝗶𝗻𝗱 𝗲𝘃𝗲𝗿𝘆 𝗴𝗿𝗲𝗮𝘁 𝘁𝗿𝗮𝗱𝗶𝗲 𝗯𝘂𝘀𝗶𝗻𝗲𝘀𝘀 𝗶𝘀 𝗮 𝗴𝗿𝗲𝗮𝘁 𝗯𝗼𝗼𝗸𝗸𝗲𝗲𝗽𝗲𝗿.
Not the flashiest tool in the van…
Not the newest drill…
But the person (or team!) making sure the money actually lands in your bank account.

Because here’s the truth:
You can be the best sparkie, plumber, or builder in the country…
but if your invoicing is late, your reconciliations are messy, and your cash flow is unpredictable, your business will always feel harder than it should.

A great bookkeeper helps you:
✔️ keep money flowing
✔️ stay compliant
✔️ understand your margins
✔️ avoid nasty tax surprises
✔️ make better decisions
✔️ grow with confidence

It’s not just about tidy books — it’s about running a business that gives you freedom, not more stress.

This Global Bookkeeping Week, shoutout to every bookkeeper out there quietly keeping businesses alive.
And if you don’t have one yet… this is your sign.

DM “BOOKS SORTED” and I’ll show you the 3 biggest mistakes tradies make with their bookkeeping — and how to fix them.

01/12/2025

𝗦𝘁𝗿𝘂𝗴𝗴𝗹𝗶𝗻𝗴 𝘁𝗼 𝗞𝗲𝗲𝗽 𝗨𝗽 𝘄𝗶𝘁𝗵 𝘁𝗵𝗲 𝗔𝗱𝗺𝗶𝗻 𝗶𝗻 𝗬𝗼𝘂𝗿 𝗧𝗿𝗮𝗱𝗲𝘀 𝗕𝘂𝘀𝗶𝗻𝗲𝘀𝘀?

As an electrician or plumber, you’re juggling a lot—managing jobs, dealing with suppliers, keeping track of invoicing—and it’s taking up more of your time than it should.

Imagine 🤔 what your business could look like if you had a dedicated team to help with all the behind-the-scenes work, so you could focus on doing what you do best.

Whether it’s managing your job management software, handling your admin, or staying on top of invoicing, Virtual Coastie can help streamline your day-to-day tasks so you can:

🔧 Get back to what you love—working on the tools and with your team
💰 Stay on top of cash flow without the stress of overdue invoices
📅 Stay organised and never miss a deadline

𝗜𝗳 𝘆𝗼𝘂’𝗿𝗲 𝗿𝗲𝗮𝗱𝘆 𝘁𝗼 𝗳𝗿𝗲𝗲 𝘂𝗽 𝘆𝗼𝘂𝗿 𝘁𝗶𝗺𝗲 𝗮𝗻𝗱 𝗴𝗲𝘁 𝘁𝗵𝗲 𝘀𝘂𝗽𝗽𝗼𝗿𝘁 𝘆𝗼𝘂 𝗻𝗲𝗲𝗱 𝘁𝗼 𝗴𝗿𝗼𝘄 𝘆𝗼𝘂𝗿 𝗯𝘂𝘀𝗶𝗻𝗲𝘀𝘀, 𝘄𝗲’𝗿𝗲 𝗵𝗲𝗿𝗲 𝘁𝗼 𝗵𝗲𝗹𝗽. Let’s make it happen, flick us a DM.

01/12/2025

𝗜𝗳 𝘆𝗼𝘂 𝗵𝗮𝘁𝗲 𝗻𝘂𝗺𝗯𝗲𝗿𝘀… 𝘆𝗼𝘂 𝗷𝘂𝘀𝘁 𝗵𝗮𝘃𝗲𝗻’𝘁 𝗺𝗲𝘁 𝘁𝗵𝗲 𝗿𝗶𝗴𝗵𝘁 𝗯𝗼𝗼𝗸𝗸𝗲𝗲𝗽𝗲𝗿.

And honestly? Most tradies do hate numbers — but not because they’re bad at them.
It’s because they’ve never had someone explain them in a way that actually makes sense.

A good bookkeeper doesn’t just “do the books.”
They translate the chaos into clarity:
✔️ What you can afford
✔️ What you can’t
✔️ What’s overdue
✔️ What needs raising
✔️ Where you’re bleeding money
✔️ What’s working
✔️ What’s a risk
✔️ And what you should fix first

When your bookkeeper understands tradie life — the jobs, the call-outs, the suppliers, the quoting, the margins — everything clicks.

Suddenly:
Your numbers aren’t scary.
Your decisions aren’t guesses.
Your business feels a whole lot easier.

This Global Bookkeeping Week, give yourself permission to offload the mental load.

DM “BOOKKEEPER” if you want someone who speaks tradie, understands Fergus + Xero, and can make your numbers make sense — fast.

Address

1353 Whangaparaoa Road
Auckland
0930

Opening Hours

Monday	9:30am - 2:30pm
Wednesday	9:30am - 2:30pm
Thursday	9:30am - 2:30pm

Telephone

+6421585257

Website

https://www.virtualcoastie.co.nz/

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