Kei Gabo: Your Go-To Virtual Assistant

26/08/2025

💡 Delegation isn’t about giving away tasks—it’s about creating space for growth.

When leaders delegate effectively:
✅ They gain more time for high-level strategy.
✅ Their team feels trusted and empowered.
✅ Projects move faster with less burnout.

And for us VAs/EAs? Delegation gives us the chance to shine, contribute ideas, and truly make an impact.

So here’s the reminder: Don’t hold everything on your plate. Share the load—it’s a win-win.

👉 What’s one task you’ve delegated that made a huge difference?

22/08/2025

💬 To my fellow VAs who feel like giving up…

I know how tough it can be.
You send out proposals, connect with people, show up daily—yet the silence feels louder than the effort you put in.

But let me remind you: your effort is never wasted.
Every application sharpens your skills.
Every “no” is simply redirecting you to the right “yes.”
Every day you stay consistent, you’re building resilience that most people don’t have.

🌱 Growth takes time. Clients will come. The right opportunities will align. Don’t lose heart—your hard work will pay off.

Keep showing up. Keep learning. Keep believing.
You are more capable than you think. ✨

👉 Tag a fellow VA who needs to hear this today.

21/08/2025

⏳ 5 Time-Saving Hacks Every Busy Professional Should Know (from an EA’s perspective) ⏳

Being an EA means mastering the art of saving time. Here are my top 5 hacks that busy professionals can start using today:

1️⃣ Calendar Blocking – Group similar tasks (calls, deep work, admin) together to stay in flow.
2️⃣ Two-Minute Rule – If it takes less than 2 minutes, do it right away.
3️⃣ Use Templates – Emails, reports, or meeting notes? Don’t start from scratch every time.
4️⃣ Inbox Rules & Filters – Let your email system do the sorting for you.
5️⃣ End-of-Day Reset – Spend 10 minutes each day planning tomorrow—your future self will thank you.

Small tweaks, BIG results. 🚀

👉 Which of these hacks do you already use? Or do you have one I should add to my list?

20/08/2025

✨ A Day in the Life of an EA/VA ✨

Being an Executive Assistant (or Virtual Assistant) isn’t just about managing calendars and emails. Every day looks different — and that’s what makes it exciting!

Here’s a peek into a typical day (if there is such a thing 😉):

☕ Morning: Review inbox, flag priorities, and prep my exec for their first meeting with a quick briefing.
📅 Midday: Juggle calendar requests, confirm travel, and handle follow-ups so nothing slips through the cracks.
📝 Afternoon: Data entry into CRM, research for an upcoming project, and drafting responses to routine emails.
🔍 End of day: Check tomorrow’s schedule, send reminders, and make sure my exec is set up for success.

It’s a mix of structure + surprises — and that’s exactly why I love what I do. At the end of the day, the goal is simple: help leaders focus on what really matters.

👉 To my fellow EAs/VAs — what’s one thing you always do before ending your day?

13/08/2025

💡 𝐌𝐲𝐭𝐡-𝐁𝐮𝐬𝐭𝐢𝐧𝐠: 𝐖𝐡𝐚𝐭 𝐏𝐞𝐨𝐩𝐥𝐞 𝐓𝐡𝐢𝐧𝐤 𝐚𝐧 𝐄𝐀 𝐃𝐨𝐞𝐬 𝐯𝐬. 𝐑𝐞𝐚𝐥𝐢𝐭𝐲

❌ Myth #1: “You just answer emails and schedule meetings.”
✅ Reality: We manage priorities, anticipate needs, and keep leaders focused on what truly matters.

❌ Myth #2: “It’s easy — anyone can do it.”
✅ Reality: It takes emotional intelligence, fast problem-solving, and the ability to think three steps ahead.

❌ Myth #3: “You only follow instructions.”
✅ Reality: The best EAs create the playbook, not just follow it.

💬 If you’ve ever worked with (or as) an EA, you know we’re more than “just assistants” — we’re strategic partners.

What’s the biggest misconception you’ve heard about the EA role?

12/08/2025

"𝗦𝗼, 𝗬𝗼𝘂 𝗪𝗮𝗻𝘁 𝘁𝗼 𝗕𝗲𝗰𝗼𝗺𝗲 𝗮𝗻 𝗘𝗔/𝗩𝗔?"

💡 Truth: Being an Executive Assistant (or Virtual Assistant) is more than just managing emails and calendars.

When I first started, I thought it was only about organization and admin tasks.

𝗕𝘂𝘁 𝗜 𝗾𝘂𝗶𝗰𝗸𝗹𝘆 𝗹𝗲𝗮𝗿𝗻𝗲𝗱 𝗶𝘁’𝘀 𝗮𝗹𝘀𝗼 𝗮𝗯𝗼𝘂𝘁:
- Anticipating needs before they’re voiced
- Communicating clearly (and kindly)
- Managing your time… while managing someone else’s
- Staying calm when last-minute changes happen

If you’re thinking of becoming an EA/VA, here are a few resources to start learning (many are free!):

1. HubSpot Academy – for CRM & business basics
2. Coursera – great for project management & communication courses
3. Trello Blog – learn workflow & organization hacks
4. Asana Guide – for mastering task management tools

Being an EA isn’t just a job — it’s a mix of problem-solver, organizer, and behind-the-scenes strategist.

✨ Tip: Start small. Learn one tool, improve one skill, and build from there.

𝐖𝐡𝐚𝐭’𝐬 𝐨𝐧𝐞 𝐬𝐤𝐢𝐥𝐥 𝐘𝐎𝐔 𝐭𝐡𝐢𝐧𝐤 𝐞𝐯𝐞𝐫𝐲 𝐄𝐀 𝐨𝐫 𝐕𝐀 𝐬𝐡𝐨𝐮𝐥𝐝 𝐦𝐚𝐬𝐭𝐞𝐫 𝐟𝐢𝐫𝐬𝐭?

08/08/2025

🚨 Warning: Scaling your business without an Executive Assistant can cost you more than you think.

I’ve seen it happen:
📥 The inbox turns into a black hole.
📅 The calendar becomes a minefield.
💸 Opportunities slip away because follow-ups get buried.

And the founder?
Running on coffee, 5 hours of sleep, and sheer willpower.
Still feeling behind.

Here’s the truth: You don’t need more hours in a day — you need the right person in your corner.

An Executive Assistant doesn’t just “do admin.”
We’re:
✔ Your time protector
✔ Your decision buffer
✔ Your chaos-to-order architect

Because when your focus goes to growth, not firefighting — that’s when your business really takes off.

💬 So, tell me — What’s one task you’d happily never touch again?

08/08/2025

🧠 Your brain has a limit. Your calendar doesn’t care.

Founders, CEOs, visionaries—you’re juggling strategy, sales, team issues, and fire drills… all before lunch.
But let’s be real—every minute spent digging through emails or rescheduling meetings is time stolen from your biggest priorities.

That’s where an Executive Assistant steps in.
Not just to “do admin” — but to be your right hand.

Here’s what a great EA quietly does behind the scenes:
✅ Clears your inbox so you only see what matters
✅ Runs your calendar like air traffic control
✅ Anticipates problems before you even know they exist
✅ Keeps clients warm and leads moving
✅ Creates space for you to lead, not chase tasks

It’s not a luxury. It’s a strategy.
Because time isn’t just money—it’s clarity, momentum, and peace of mind.

👉 Thinking of hiring an EA? Start with one question:
What would change if you never had to check your calendar again?

20/06/2025

🔹 From Overwhelmed to Organized: The Power of a Right-Hand Exec Assistant 🔹

Ever heard a founder say,
"I just need someone to take this off my plate…”?
That’s where I come in.

As an Executive Assistant with years of experience supporting CEOs, venture founders, and busy professionals — I specialize in turning chaos into clarity.

Here’s what I do best:
✉️ Taming inboxes (zero missed messages, ever)
📅 Calendar mastery (so meetings don’t double-book or drain you)
📈 Lead gen & follow-ups (especially on FB & IG)
💬 Customer support coordination

Recently, I helped a founder regain 10+ hours a week just by restructuring their calendar and automating email triage. The result? More time for vision and less time in the weeds.
I don’t just assist — I anticipate, organize, and optimize.

🔍 If you're a solopreneur, startup founder, or small business owner struggling to keep up with the details...

Let’s talk. Or let’s connect. 👋
👉 I’d also love to hear from you:

What’s the #1 task you’d delegate first if you could?

14/03/2025

Let's go Raket!!

"If you wanna take a trip, climb aboard my Raketship!"

Executive Assistant | Digital Product Seller | CSR - I’m an aspiring digital product seller and an Executive Assistant to a Managing Partner at a venture fund. I also have a decade of experience in customer service, specializing in telco and financial accounts.

13/03/2025

Check my services here:

Executive Assistant | Digital Product Seller | CSR - I’m an aspiring digital product seller and an Executive Assistant to a Managing Partner at a venture fund. I also have a decade of experience in customer service, specializing in telco and financial accounts.

12/02/2025

Hire me !! 🚀 Need an Extra Set of Hands? I’ve Got 4 Hours a Day for You! ✨

Are you overwhelmed with admin tasks? I have 4 hours per day available to help you with:
📩 Inbox & Calendar Management
✈️ Travel Coordination
📊 Data Entry
💬 Non-Voice Customer Service

Let me take these off your plate so you can focus on what truly matters! 💼💡

📩 DM me to discuss how I can support you!