07/05/2026
Date: May 7, 2026
To: The Administration of University of Juba
Subject: Request for Proper Storage and Management of Research Theses at the University
Dear academic Deans and Registrars,
I am writing to respectfully express concern regarding the recent disposal of several research theses within the university. Research theses represent valuable academic contributions, intellectual property, and institutional knowledge that should be preserved for future reference, learning, and research development.
The loss or disposal of these documents negatively affects students, researchers, lecturers, and the academic reputation of the university. Theses often contain original findings, data, and recommendations that can support future studies and national development.
In light of this concern, I kindly request the university administration to consider the following measures:
1. Establish a secure and organized archive for all approved research theses.
2. Digitize theses and create an electronic repository for long-term preservation and easy access.
3. Develop clear policies regarding the storage, handling, and disposal of academic research materials.
4. Ensure that no thesis is disposed of without proper review and authorization.
5. Encourage the use of preserved theses as reference materials for students and faculty members.
Proper preservation and management of research work will strengthen academic standards, promote continuity in research, and protect the intellectual efforts of students and staff.
I trust that the university administration will give this matter the attention it deserves and take appropriate action to safeguard future academic research materials.
Thank you for your consideration.
Yours faithfully,
Daniel Deng Yor
graduand
Applied and industrial science
University of Juba
