03/20/2021
We are an independant company, in music, art, and advertising, looking for an organized and driven entry level Personal Assistant, part to full time, for our company’s top executive. You will be responsible for typing out texts, emails, and other communication, running errands, and performing other tasks in and out of the studio as necessary. Candidates must have a flexible schedule, a vehicle, and be able to meet tight deadlines. You will be asked to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication. As a personal assistant, you have the inside scoop on what is needed to keep company production high and morale soaring. You are tasked with helping a specific executive by managing schedules, making appointments and ensuring that the day-to-day tasks are taken care of. You help plan every part of the executive’s day in order that it’s as efficient and productive as possible. You may also receive simple errands to run that allow you to leave the office and experience a change of environment throughout the day. A career as a personal assistant can be exciting and guarantee that you meet all kinds of new people.
Requirements:
-Impeccable communication skills
-High school diploma/GED required \
-Valid driver's license
-Strong sense of responsibility and ability to complete tasks with minimal supervision
-Familiar with Microsoft Office
-Excellent organizational, time management, and communication skills
-Attention to detail
Duties:
-Order office supplies and equipment
-Manage internal projects, such as audits or reviews when necessary
-Handle requests and queries appropriately
-Act as the point of contact between the manager and internal/external clients
-Screen and direct phone calls and distribute correspondence
-Produce reports, presentations and briefs
-Provide administrative support to ensure efficient operation of office.
-Answer phone calls, schedule meetings and supports visitors.
-Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
-Exhibit polite and professional communication via phone, e-mail, text, social media and mail.
-Support team by performing tasks related to organization and strong communication.
-Provide information by answering questions and requests.
-Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
-Contribute to team effort by accomplishing related results as needed.
-Keep notes of meetings and track of important items discussed that require deeper analysis at a later time, freeing up the executive to focus on the meeting.
-Handle all correspondence that comes through the office, making quick decisions about what calls, emails and visitors are important and which can be rescheduled at a later time.
-Conduct business research when the opportunity presents itself, and upon request, to find ways to improve employee morale and boost productivity, working to cut costs without sacrificing quality.
-Coordinate and submit monthly expense requests and reports with a detailed summary of spending and costs.
-Run day-to-day errands and coordinate special events, including conferences, quarterly meetings and business luncheons.
-Maintain organization and pay attention to detail throughout the day to ensure all documents and important contracts are filed and marked appropriately.
Compensation:
10$ per hour, cash, every day worked, plus company perks.
