10/06/2025
Budgeting for Video Production Travel
When a video project involves travel, budgeting can get tricky—unless you plan ahead. There are two main ways to handle travel costs with a client:
Reimbursement – You track every expense, keep receipts, and invoice them later.
Travel Buyout – You estimate the total travel cost and get paid upfront.
My preference? A travel buyout—it's cleaner, faster, and saves everyone admin headaches.
Just don’t forget to budget for the less obvious stuff:
- airport parking
- ground transport
- hotel parking fees
- crew meals
- mileage
- permits
Plan smart. Communicate clearly. Travel smoothly.