03/18/2024
Archivist Job available at DFPS - Texas:
Job Description:
The Records Analyst III performs advanced (senior-level) records and information management work in DFPS’ Records Management Group (RMG) Division to protect, provide, and preserve the agency’s records. Work involves overseeing and designing, evaluating, reviewing, recommending, implementing, updating, and
maintaining DFPS’ records and information management program. The position may supervise the work of others and works under limited supervision, with considerable latitude for the use of initiative and
independent judgment.
Essential Job Functions:
• Coordinates and assists with responding to agency records requests with legal counsel and other employees, gathers appropriate records in accordance with the Public Information Act and other applicable laws, ensures appropriate redaction and release based on entitlement, and oversees cost estimates when applicable.
o Ensures responses to requests for governmental records is within the time period mandated by the Texas Public Information Act and other state statutes.
o Coordinates the gathering of the requested information within all divisions of DFPS and disseminates requests to appropriate departments.
o Redacts or reviews redaction in confidential records before releasing documents to entitled parties.
• Oversees the design and implementation of filing systems and filing procedures.
o Ensures the entry of data into records request tracking and inventory systems is accurate to facilitate retrieval, distribution, and disposition of agency records.
o Oversees staff properly analyzes, validates, and researches all requests for records, ensuring appropriate routing and timeliness. Assists as needed.
o Prepares, edits, and submits reports to management on work product.
• Oversees the classification, storage, access, and retrieval of agency records and information.
o Assists in the planning and coordination of agency-wide records and information management program, including records creation, retention, retrieval, maintenance, protection, storage, and disposition.
o Stays current on federal and state records and information management law and applicable rules and agency policy and procedures.
o Maintains proficiency in current technology applicable to records and information management and related technology.