07/29/2026
We're growing our team!
Foreword Reviews is hiring a part-time INDIES Awards Program Coordinator to help support the day-to-day administration of the Foreword INDIES Book of the Year Awards.
This hybrid position is ideal for someone who is highly organized, detail-oriented, enjoys working with books, and takes pride in providing excellent customer service. The role focuses on coordinating submissions, communicating with publishers, organizing physical books, and supporting the successful operation of one of the industry's longest-running independent book awards programs.
Training is provided. The position averages 15–20 hours per week and is based in Traverse City, Michigan, with a flexible hybrid schedule.
Please email resume's to [email protected]
Full Job Description:
INDIES Awards Program Coordinator (Hybrid, Part-Time)
Position Summary:
Foreword Reviews is seeking a dependable, detail-oriented Hybrid Program Coordinator to support the day-to-day administration of the INDIES Book of the Year Awards.
This role focuses on maintaining established workflows, coordinating physical materials, communicating with publishers, and ensuring submissions move smoothly through the awards process. Established systems, templates, and automated workflows are already in place, allowing the coordinator to focus on organization, accuracy, customer support, and the successful day-to-day operation of the program rather than developing new processes.
Training will be provided.
This is a hybrid, flexible part-time position expected to average approximately 15–20 hours per week, with additional hours during the annual judge shipment period. While some responsibilities may be completed remotely, the coordinator will be expected to work in the office one to two days per week, depending on program needs, to receive deliveries, organize submitted books, prepare judge shipments, and support other physical aspects of the awards program. Work must generally be completed during normal business hours to support publisher communications and program operations.
Priority considerations will be provided for submissions before August 15th.
Primary Responsibilities:
• Coordinate the physical intake and organization of submitted books.
• Maintain accurate records of submissions using established systems and procedures.
• Respond professionally to publisher questions regarding submissions, deadlines, and program policies.
• Prepare books for internal screening rounds by collecting and organizing titles.
• Coordinate the annual packing and shipment of books to judges.
• Monitor automated workflows and escalate issues when necessary.
• Assist with basic administrative tasks related to the awards program.
• Maintain organized storage of books and program materials.
Qualifications:
• Excellent organizational skills and attention to detail.
• Strong written communication skills.
• Comfort working with spreadsheets and web-based software.
• Ability to lift and move boxes of books.
• Ability to manage repetitive administrative tasks accurately.
• Reliable and self-directed with minimal supervision.
• Customer service experience preferred.
Preferred Experience:
• Administrative support
• Customer service
• Shipping and receiving
• Office organization
• Data entry
Schedule:
• Part-time
• Approximately 15–20 hours per week
• Seasonal increase in hours during annual judge shipment preparation.
• Flexible schedule. Work must generally be completed during normal business hours to support publisher communications and program operations.
Compensation:
• $15–16 per hour
• 1099 contractor or part-time employee
Success in this role looks like:
• Publisher inquiries receive timely, professional responses.
• Physical books are accurately organized and easy to locate.
• Judge shipments are prepared accurately and on schedule.
• Automated workflows continue to operate smoothly with minimal intervention.
• The awards program runs efficiently through established processes.
