04/03/2026
The Budget Process Cycle: A Simplified Overview
This is a simple look into the budget cycle and overview to establish the base framework in order for you to atleast have an idea of how our national budget comes to be. Follow up indepth articles will be published in sequence in order for you to have not only an idea but an indpeth view into how the national budget comes to be.
The South African budget cycle is a complex web that essentially has three fiscal years overlapping each other concurrently. *A fiscal year is essentially a 12 month period in which an organisation or government uses to function their accounting practices like budgeting, reporting, etc, that is not concurrent with the yearly calender. The SA government has a fiscal year spanning from 01 April to 31 March.*
The budget cycle essentially has 4 stages that it undergoes (as previously mentioned in the "Understanding The Budget" article) and at any given time not less than 3 stages are occuring all at the same time. We will go over the 4 stages, what they are and how they work briefly, then at the end of this article you will atleast have a foundational idea of how the budget cycle goes.
Stage 1: Planning, Drafting, and Formulating.
It takes approx. 10-12 months to accomplish this stage and is the longest stage out of all the 4. It occurs before the start of the fiscal year (01 April) and is essentially launched by the SONA, which is when the president outlines the developmental & economic objectives of the coming fiscal year.
NB: To the public (you) this outlines what to expect from the government in that particular year, but to the government departments (bureaucrats who implement the priorities) it initiates the process of starting to plan for the next calender year's fiscal year.
Now before any planning can begin treasury issues "technical guidelines" to each department, which essentially instruct the departments on how their expenditure plans must align with the "National Development Plan" (NDP) and the "Medium Term Strategic Framework" (MTSF). In October the minister of Finance tables the Medium Term Budget Policy speech (MTBPS) which is essentially the pre budget outlook that outlines the macroeconomic plans for the upcoming 3 years, and most importantly previews what the equitable share between the three spheres of gov will look like. Then to close it off we have the first sight of parliamentary involvement with what we call the Budget Reviews & Recommendations Reports (BRRRs), which are essentially reports from oversight committees that review a department's past service delivery spending and achievement to assess whether or not their funding should be adjusted positively or negatively.
Stage 2: The Legislative Process
This stage occurs for about 6 months and runs just before the fiscal year begins and ends when the budget is passed into law by parliament. It essentially begins on budget speech day when the minister of Finance tables the "budget" proposal (which is a set of different documents) infront of parliament. The list of docs tabled include:
The Appropiations Bill, which gives treasury the authority to release funds from the national reserve fund and for gov departments to spend on outlined priorities.
The Division of Revenue Bill, which essentially determines the split of the total budget revenue to the 3 spheres of gov (the equitable share).
The Estimates of National Expenditure, is the most important document in the bunch as it outlines the detailed line by line spending item of each government department. You can use this to see how each cent of your tax money is spent in that fiscal year and also as a tool to hold departments accountable when they fail to do what they said they would. For example, there's been that school that's been dormant in your area and has only the foundations built and left there for years, yet the estimate of expenditure for the dept of education says they plan on building 30 new schools, you can use that document to question the department in parliament as to why that school has been dormant but they claim to have built 30 new schools, I hope you get the gist.
Then finally comes parliament approval of the bills, this is the period when the Finance & Appropriations committees in parliament (two different committees that happen to overlook this process by the way) hold public discussions and hearings to deliberate on the proposed bills. Under the Money Bills and Related Matters Act, parliament is able to propose changes to the expenditure allocations if they deem that they do not align with the developmental goals of the country.
Stage 3: The Implementation.
Now this is the actual fiscal year and runs from the 01 April to 31 March. At the very instance parliament passes the tabled bills by the minister of Finance as Acts, treasury releases the funds from the national revenue fund to the respective gov departments. The Director Generals of all departments (which are the accounting officers) must manage the expenditure throughout the fiscal year and make sure all expenditure is effectively deployed to do what it was planned to do. Treasury oversees the implementation period and releases monthly and quarterly expenditure reports which are known as Section 32 Reports (more on a later piece) to track whether the departments are spending as planned, or fruitless/unauthorised, irregular, or wasteful expenditure is occuring (these all mean different things by the way, more explanations on a later article).
Midway through the year in October, government is allowed to table an "Adjustments Appropriations Bill" to account for unforseen emergencies like floods or significant shifts in the economy like the 2020 Lockdown.
Stage 4: The Auditing & Assesment.
This stage occurs after the fiscal year has ended. Here departments are required to submit all their financial statements and supporting documents for the year on expenditure to the Auditor General for auditing. The Auditor General then issues a financial opinion (Unqualified, Qualified, Adverse or Disclaimer), with an unqualified opinion essentially signalling that the books directly reflect the financial status of the department, whilist a disclaimer counts as a severe fail as the Auditor General could not even find enough evidence to formulate an opinion.
With SCOPA (Standing Committe On Public Accounts) acting as the accountability lever of parliament, interrogating public officials and departments on irregularities found in the Auditor General reports to ensure consequences for the mismanagement. Such powers of SCOPA being that of parliamentary limits which are summoning, investigating, and recommendations to the relevant authorities that will further escalate the matter.
To conclude this article, one should consider the complex nature of our fiscal processes, and not only know what the budget says about spending, but most importantly what the processes that govern the budget coming to life are as to make it easier for you to know where to look for when things aren't going right and who to hold accountable. Hope this article finds you well, comment, and share to your friends who you think might be interested in this.